Supp update

The Supp update page consists of the following sections (or “panels”):

• VNSW info
• Contractor info
• Workflow info
• Supp info
• Land description
• Internal notes
• Related properties
• Legal descriptions
• Values rationale / exceptions
• Cancelled concessions
• Attributes
• Analyses & sales
• Attachments
• Attachment folders
• Worksheet calculations (main)
• Comparison properties
• Comparison sales
• Worksheet calculations (other)
• Worksheet notes
• Worksheet PDFs & snapshots
• Activities
• Leases
• Development applications

These panels can be expanded, collapsed, and arranged on one or more tabs. You can save tab layouts, and instantly switch between multiple tab layouts.

lightbulb

The panel ordering is associated with your user, so even if you log on from a different computer, the panel ordering will be as you have set it elsewhere.

info

If you make changes to any of the fields or values and try to load a different page in the current tab without saving, the browser will ask you if this is what you really want to do. The same applies if you try to close the tab or the browser window without saving.

There is a Save button at the top of the page. You can press it to save whenever you make changes to the property.

VNSW info

This panel displays information "owned" by the Valuer General of NSW. In general, this information will be updated by supp action provided by VNSW. However, you can update two of the items represented here. The zone and component can be updated from within the Contractor info panel (below), and administrators are able to update the area and dimensions by clicking the pencil next to the Area / dims section.

If you click the Edit icon to update the area and dimensions, you'll see a popup like this:

If you choose to update this information, the system will keep track of the fact, and you will be able to get a list of all area/dimension updates since a nominated date. The Reporting | Management reports | Properties with changed area report will give you this information. It is extremely important that you supply your changes to VNSW so that their records remain up to date.

Contractor info

The Contractor info panel contains property settings that are under your control and of interest to your business.

You determine the zone and component to which the property belongs. If you change the zone, the system will record the change, and you will eventually need to export this change log to VNSW in the form of a Component changes export on the Data transfer | Export data page.

The property creation date is generally set by VNSW, but in many cases this information isn't delivered. You can set and update this if you want, but if the value is already set, it's better to leave it.

You can switch on the Has DA flag, and search for properties that have this flag set. However, since the introduction of the Development applications panel, there are better ways of searching for this information.

Use the For sale flag to indicate that you know the property is for sale. You can search for properties with this flag set. If a property is flagged for sale and a sale comes in for the property, this will be noted in the import log. If you have the Contractor | Options | Sales | Clear the "For sale" flag on sale properties when importing sales flag set, the flag will be cleared when the sale is imported.

Use the Has photo flag to indicate that a property has photos attached. You can search for properties with this flag set.

Use the Review flag to indicate that a property should be reviewed for some reason. You may want to enter a Review comment as well. Properties that have the Review flag set will show up in the Annual values audit in the MVOW: review flags section.

You can also set tags for the property as defined by your organisation, and you can set the number of units on the property.

Workflow info

The panel displays information about the entire workflow, including when the supp is due for completion, any comments VNSW personnel have provided, and links to all other supps in the workflow.

You can't edit any of the information in this panel.

Supp info

This information concerns how you deal with the supp. You can set the component, assign the supp to a valuer, enter supp comments (thus bypassing the integrity checks and validation rules, and causing the supp to have to be processed manually), and change the transmit state of the supp. Note that you can only move the supp’s transmit state backwards; you can’t move it forward (say from Not ready to Already sent).

You can assign a valuer to this supp here, or in bulk from the search results. You can also choose a supp stage if your organisation uses them.

Valuer comments are special in that they affect the processing of a supp. In general, if you have a comment here, you can mark a supp as ready to send even when there are outstanding integrity check failures. Including a valuer comment will stop the supp from being processed automatically by VALNET and require a member of the VNSW data team to intervene. Having this in mind, it's inappropriate to add a valuer comment simply because the integrity checks are failing. It's better to correct the situation that's causing the failure.

Land description

The land description is entered using the Note editor. You can format the text using most regular styles. This formatting will be applied to the text when it is included in pages within MVOW, and when it is printed in PDF reports. Remember that any formatting will be stripped out if this text is sent to VNSW.

If the supp is a PE supp, the land description has an Import PX information button in the top right corner. If you click this button, the page will open a popup that contains the tags (if any), land description, internal notes, and any attachments and worksheet information from the associated PX supps. You can then elect to import these items into your PE supp.

Internal notes

The internal notes are entered using the Note editor. You can format the text using most regular styles. This formatting will be applied to the text if it is included in pages within MVOW, and if it is printed in PDF reports.

Legal descriptions

This panel lists the legal description associated with this property. the legal description includes lots, plan numbers, leases and lease numbers. You can't change any of these.

Values

Values are editable in place. There are a few automatically updating fields:

• If you enter a land value (LV) and the DVM is not set, the system will automatically set:
  • the DVM to today’s date
  • the valuation methodology of all years to VERIFIED
  • the verification date of all years to today's date
• If you enter a risk rating (RRating) and the risk rating date (RDate) is not set, the system will automatically set the RDate to today’s date.
• If you enter a verification method and the verification date is not set, the system will automatically set the verification date to today’s date.

You will be able to enter values for the future year, current (LT) year and an LG year. If the LT year and the LG year are the same, then the prior LG year will be available until June 30.

There is an Import property values button that will import any available values from the property record. If this is a PE supp, there will no existing property values, so nothing will be imported. Note that after you click this button, you will still have to save the supp to make the changes permanent.

Cancelled concessions

When a sale for a property is imported, MVOW will automatically cancel the offsite, onsite and subdividers concessions. Where this has happened, this panel will list the concessions as they stood before the sale.

Attributes

If there are attributes associated with the component to which this property belongs, they will be in the list of attributes for the property, but lacking quantities (unless they’ve been set).

The attributes panel contains one tab for each year between the year attributes were first assigned to the property, and the future base year. On any year before the future year, there is a Copy to button that you can click to carry the attribute values forward to the next year; on the future year tab, the button is an Apply to button, and allows you to apply the calculated attribute value to the future year’s land value.

The attributes panel contains a tick box in the upper right-hand corner with the caption Balance areas. If you tick this box, the system will assume that all Qty values are areas, and will adjust the top line so that the total of all Qty values adds to the property's area. Values will be adjusted as you enter lines.

info

The new Value won't necessarily be the same as the LT LV because of rounding, but it will be close, and when you come to apply the value to the corrected LV, the rounding should clean things up.

Analyses & Sales

Sales contains a list of the property’s sales. You can click the Sale ID or the dealing to view the sale directly.

Analyses lists the analyses that have been undertaken on this property. You can click the Analysis ID to view the analysis directly.

Comparison properties

This is a list of properties that you’re using as comparisons to the property for which you’re generating the worksheet.

You can view all properties within the property’s component. You can select specific properties as points of comparison by placing the PID(s) on the clipboard and pressing the Paste PIDs button.

You can also view all comparable properties within MVOW mapping , ValMap , or ValMap portal .

Comparison sales

This is a list of sales that you’re using as comparisons to the property for which you’re generating the worksheet.

There is also a sale comparison comment following the Comparison sales table. If you enter any text into this field, it will be displayed on the worksheet under the Comparison sales heading. If there are any comparison sales, the comment will follow the sales, but the comment will be displayed, regardless of whether or not there are any sales.

You can also view all comparable sales within MVOW mapping , ValMap , or ValMap portal .

info

The wording is such that you’re describing how the property you’ve just added compares to the subject property. If you say Inferior property, you’re saying that the subject property is superior to the one you’ve just added for comparison.

Attachments

The Attachments panel contains a list of all the attachments associated with the property. They are displayed in order of attachment date and time to start with, but if you rearrange them the order will be retained.

You can add attachments to this list by simply dragging and dropping them on to the page, or by clicking the Upload attachments button. Then click Add files… in the popup.

You can delete any attachments from the property by clicking the Remove button. The system will ask you if you’re sure you want to do this, because deleting the attachment will remove it from any analyses, supps and/or worksheets.

If you try to delete an attachment that is also used in other properties, you will be given the opportunity to delete the attachment from all other properties. This is not the default behaviour, and you have to actively choose for this to happen. Deleting an attachment from a property actually unlinks it if the attachment is in use by another property. It's only when it's deleted from the last property that the attachment file is actually deleted from the server.

info

ANYTHING YOU DO WITH ITEMS IN THIS PANEL WILL BE RECORDED ON THE SERVER IMMEDIATELY.

You don’t have to click the Update button in order to have these changes become permanent.

Attachment folders

The Attachment folders panel provides a tree view of attachments associated with the property. Attachments are split into folders based on the corresponding analyses, worksheets and properties. They are displayed in order of attachment date and time to start with, but if you rearrange them the order will be retained. Order is saved per-folder. Ensure that any changes to order are made in all required folders, not just one.

Folders are presented in a tree on the left side of the panel. The currently selected folder is highlighted in grey. Folders can be switched by clicking on the desired folder's name in the tree.

The panel can be switched between grid view and tile view.

Tile view

Tile view is very similar to the existing attachments panel, with all attachments within a folder laid out as preview tiles.

Grid view

Grid view presents the attachments as a table of values. Attachments can be rearranged by dragging the triple bar icon in grid view, or by dragging the tiles around in tile view.

To copy attachments to different folders (e.g. from the property to an analysis), the rows in grid view can be dragged and dropped onto the folders in the tree on the left. Dropping rows onto these folders will copy attachments, unless dropped onto the Archived folder, which will remove them from all folders and move them to the archive. Multiple rows can be selected by shift-clicking them. Dragging any of the selected rows will copy all of the selected attachments in one move.

In the grid view, a preview tab is present on the right side. When a single row is selected, this tab will present information about the corresponding attachment, as well as a preview. The tile view does not have this preview tab.

When in either view, attachments can be quickly added to a folder using the Select attachments tab. This tab provides a checkbox list of all attachments on the property. Checking the corresponding box will copy the attachment into the currently selected folder. Unchecking will remove it. This list is not available in the Archived or property folders.

You can add attachments to a property by dragging and dropping them on to the page, or by clicking the Upload attachments button. Then click Add files… in the popup. Note that attachments are only added to the default folder (denoted by a starred folder on the left) and the property folder. Further arrangement should be handled using the folder view itself.

When in a folder, you can archive any attachments by clicking the Archive button. This will move them to the Archived folder. When in the archive folder, you can delete any attachments using the Remove . Alternatively, archived attachments can be moved back to the property folder using the Unarchive button. If desired, all archived attachments can be deleted using the Delete archived button. The system will ask you if you’re sure you want to do this, because deleting the attachment will remove it from any analyses, supps and/or worksheets.

info

ANYTHING YOU DO WITH ITEMS IN THIS PANEL WILL BE RECORDED ON THE SERVER IMMEDIATELY.

You don’t have to click the Update button in order to have these changes become permanent.

info

This panel is intended to be used instead of the Attachments panel. Simultaneous use of both panels may have unpredictable effects. Please only use one or the other at a time.

Worksheet calculations (main)

You can add extra items to the calculations table by clicking in the first empty column of the table, and entering a description. You can then enter a quantity of what you’re measuring, the units you’re measuring and a rate per unit. If possible, the popup will calculate the value for you. Alternatively, you can just enter the value.

Make Calcs

This button allows you to create worksheet calculations for the selected properties. It will show this popup:

You can replace "Land area" with any text you deem appropriate. Alternatively, you can tick the box to indicate to the system that it should use the description from the worksheet's land use code instead.

Without changing any of the options, the system will make a calculation line by dividing the nominated land value by the land area, and making that calculation the only calculation line in the worksheet's main calculation table. If there is already a calculation line there, by default, the system won't replace it.

There are a few options available to you. You can choose to have the system make the calculation based on the existing worksheet FSR, or the worksheet's 6A(1) (permissible) FSR instead of the area.

If you choose to apportion over the existing calculations, the system will alter the existing calculation rates so that the total values in the table retain their proportions, but add up to the nominated value.

If you choose to replace the existing calculations, the system will delete the existing calculations and then proceed as if previous calculations never existed.

You will have to save the property before the changes are made permanent.

Import Future Year Attributes

This button will copy the attributes from the future year tab (if any exist) and convert them to worksheet calculations.

Import Current Year Attributes

This button will copy the attributes from the LT year tab (if any exist) and convert them to worksheet calculations.

Apply to Future LV

This button will take the total of the worksheet calculations and apply this value to the the future LV.

Apply to Current LV

This button will take the total of the worksheet calculations and apply this value to the the corrected LV of the LT year.

Copy

This button will copy the worksheet calculation rows in a format suitable for pasting into a spreadsheet.

Worksheet calculations (other)

In the case where you're required to maintain alternate calculations (like different rates for heritage properties), you can put these calculations into the alternate calculations table.

In the case where you have a section 28 property split across two LGAs, you can enter calculations for the land use, and separate calculations for the LGA apportionment. The section 28 tables won't be visible unless the property has a valuation basis containing "28".

The Apportion S28 is button not available when you're editing supps. This is because the supps for S28 properties will come in different workflows. You should make a note and come back to do the apportionment when the supp is complete and all properties exist on the valuation roll.

Worksheet notes

You can select the valuer responsible for this worksheet, a land use code, worksheet stage and indicate whether the property is improved.

You can enter comments for the following items:

Section	Notes
Improvements	you must provide commentary here if the land value basis code is 6A(2), 14G or 26A.
Other information	for information that doesn't fit any of the other categories.
Licence/lease	there is also a field beneath this comment into which you can put the licence / lease area.
Zoning	include information about development or planning controls.
H&B (highest & best) use - existing improvements	you must provide commentary here if the land value basis code is 6A(2).
H&B (highest & best) use - permissible
Heritage (state)	provide information here if there is a heritage allowance.
Environmental constraints
Valuation rationale
Floorspace ratio
Onsite rationale	you must provide commentary here if there is a corresponding allowance.
Offsite rationale	you must provide commentary here if there is a corresponding allowance.
Subdividers rationale	you must provide commentary here if there is a corresponding allowance.
MDAF rationale	you must provide commentary here if there is a corresponding allowance.
MUAF rationale	you must provide commentary here if there is a corresponding allowance.
Stratum rationale	you must provide commentary here if there is a corresponding allowance.
Unutilised rationale	you must provide commentary here if there is a corresponding allowance.
Attributable part rationale	you must provide commentary here if there is a corresponding allowance.
Coal rationale	you must provide commentary here if there is a corresponding allowance.

info

These items will be pre-populated with the text you specify in the Contractor | Options page.

Worksheet PDFs & snapshots

The Worksheet PDFs panel contains a list of all the worksheets you've generated for this property. They are displayed in reverse base date order.

You can attach a new worksheet by clicking the Attach Worksheets PDF button, and can attach previous year worksheets by clicking the button.

Related properties

You can set up relationships between properties that are part of either a 26A group or a section 28 group.

If you want to add more PIDs to the group, you can click the ADD TO GROUP badge and enter the PIDs in the popup.

To create a new group, press the NEW GROUP button, give the group a name and a list of PIDs and click OK.

info

Any PID you mention in the group will show the group information in its own Related properties panel.

Valuation rationale / exceptions

You can enter commentary in this field when you want to keep notes of why you chose a particular value for a property. This information will be available behind the Info button.

If you enter a land value outside of the range specified by the Exceptional factor lower and upper cut off values in the Contractor options, you will see a pop up that prompts you to record the reasoning behind the exceptional value.

Activities

Click the New button to add a new activity description.

You can enter information in the description field, and then choose whether this information will be included when a worksheet PDF is generated.

Click OK to record the activity.

info

You don't have to click the page's main Save button to keep these changes: they're immediately saved to the server.

Activities associated with the property will be displayed in the list. Click the Edit button on the right to edit the activity; click the Remove button on the right to delete it.

Leases

You can add information about commercial leases, and it will be passed on to VNSW in the market data file. To add a new lease, click the New button and then complete the New lease form.

Fill out this form and click OK to save the lease information.

info

You don't have to click the page's main Update button to keep these changes: they're immediately saved to the server.

Leases associated with the property will be displayed in the list. Click the Edit button on the right to edit the lease; click the Remove button on the right to delete it.

Development applications

If the property has any development applications associated with it, they will be listed in this table.

DAs associated with the property will be displayed in the list. Click the Edit button on the right to edit the lease; click the Remove button on the right to delete it.

You can create new DAs to associate with the property by clicking the NEW button. Fill out the information in the popup in order to include the information in the table.